Service tax return has to be filed twice in a year that is April to September 1st half year must be filed on or before 25 th October. October to March second half year must be filed on or before April 25th.Usually we were filling st3 manually and submitting the concerned department. But now service tax e-filing becoming mandatory for all part of the country.
For e-filing of service tax return, you need a user name password to login aces website. The expansion of ACES is Automation of central exercise and service tax.
How to get a username password
If you are an existing assessee and not received any mail from aces admin with regards to your registration, you can approach your service tax office, with your Company name, registration number, a valid email id, contact person name, contact number for getting you registered.
The aces authority will send your temporary user name password of aces in the given email id.
Just click on the link given for registration in the mail or click on service tax menu of aces site. Enter the user name , given in the mail at the end of the link and aces system generated password which is in the same mail .a new registration form will appear to entering your user name password at your own choice
The first field “TIN” displayed automatically
User name: Enter a username at your choice. User name should be minimum six, and maximum 12 characters, can be alpha numeric. User name once created cannot be altered.
Password: Enter the old password that is received through mail from aces.
New password: Enter a password of your choice; you can enter up to six characters.
Confirm new password: Re enter the password typed above to confirm.
Hint Question: Select a hint question from the dropdown menu; this is to recover your password in case you forget it. For example .Who is your past time hero? Etc.
Hint Answer: Enter your answer to hint question here.
Keep your username, password, and hint question & answer in a safer place for future reference.
After filling the requested field press submit to complete the registration or press reset to re-enter the data.
Your registration is completed. The final screen will be as shown in the below image.
Now you can login by clicking service tax menu in aces website with the new username and password you just created.
How to file service tax return electronically.
There are two methods to file.
- 1. Uploading xml file
This method is useful for those who do not have an internet connection. You can Download excel utility here & enter all the data offline from your local computer. Before entering service tax details the following points are to be considered.
1. Microsoft excel program in your system must be Ms excel 2003 or above.
2. You need to enable macros in the ACES-EFiling-ST3 excel utility for its proper working. To enable macros in your work sheet, Click on Tool menu, points to macros then click on security. Select security level medium or low. Click on trusted source tab select “Trust all installed add-ins and templates” check box.
Now let us see how to create an xml file that containing all the details of service tax return. :
Open ACES-EFiling-ST3 excel utility file and enter the required data. Most of the sheet has a validate button at its end. Click on validate button after completing each sheet. If any discrepancy found the utility will notify you through a message box, correct it and save the utility. In the last sheet named “Distribution” There is a Button called “Validate return & Submit” Click on it the utility will check the entire workbook and if the entry is correct the utility will generate an xml file else display the error message.
The xml file will be saved in the same folder where you have stored ACES-eFiling-ST3 file saved. Now you need to upload this xml file by login ACES Website. Using “RET” Menu. As you all know this require internet connection.
Browser Internet explorer6 and above is best recommended browser to use aces site. After uploading xml file you can check the status of the return. The three statuses are given below.
Uploaded: This status shows that the return is under process, check after some time.
Filed: This status shows that the system is accepted the return.
Rejected: This shows that the system is rejected due to some error.
II. By direct entry in the aces website: Need to fill a return form available in aces site.
You can save the the st3 form after filling in all the details at the end . and can take printout without submitting return. this will help you to double check the form filled. Saved st3 can be re-open at RET»Fill ST3»Amend ST3.
Press submit button when you finish.
ST3 Return once filed can be modified within 90 days. Modification can be done only once.
Where can I Get a 10 Digit premises code?
Login ACES web site , by using your new user name password, Click on menu “REG” » View»Latest ST2.
Enter any date starting from 2002 to current date, click on search button. Your details will display. Click on the link below application No. your latest details can be viewed there and can take printout. Find your 10 digit premises code there.
Please note that this tutorial is for existing assessees, and not for those who have not registered with CBEC yet. I will publish a post for registering a new assessee later. Till then you can log on to aces website help section for more details for new assesse registration.
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