How to re-arrange voucher, invoice numbers in tally

Is there any way to rearrange voucher numbers, invoice numbers in tally? If you are in the middle of the financial year and want to re-arrange invoice number for some reasons like adding suffix to invoice number, need of a new starting number etc.

In normal cases some people use voucher number s restarting every month, ie, every month starts with a fresh invoice number or voucher number. Some uses the continuation of same number until the end of a financial year. Generally speaking nobody changes the invoice number in the middle of a financial year.

However if you require re-arranging of voucher numbers for some reasons you can do it with the following methods.

Let’s change the voucher numbers of the following sales vouchers.

sales ledger

As in the above invoice number starts with 1, we can change the starting number with 1001 with a suffix and prefix   ABC/1000/2011-12

So our invoice number should be like this

ABC/1001/2011-12

ABC/1002/2011-12

ABC/1003/2011-12

ABC/1004/2011-12

ABC/1005/2011-12

ABC/1006/2011-12

Go to   Gateway of tally » Accounts info »Voucher types »Alter

Select the sales voucher and set “Use Advance Configuration” as “Yes”

voucher type alteration

Press enter a new screen appear make the following changes in the field

Starting number = 1001

Width of numerical part =4

 

Restart numbering

Applicable from = 1.4.2011

Starting number =1001

Particulars = yearly    if you want to restart voucher number monthly you can select likewise.

Prefix Details

Applicable from = 1.4.2011

Particulars = ABC/

Sufix Details

Applicable from = 1.4.2011

Particulars = /2011-12

Below image will give you a clear picture.

voucher advance settings

Now save the entire screen.

This will do in Tally ERP9 Series, but older version does not change automatically. You need rewrite tally data to see the effect of the change you made.

How to rewrite tally data

Before rewriting data you must back up tally data

1. Go to gateway of tally then press Alt+Ctrl+R at a time.

2. Now select the company that you changed the voucher number

rewrite company

3. Press Yes to “Rewrite”

rewrite

After completion of rewrite, you can see all the voucher numbers will have changed

sales register after rewrite

 

 

2 Responses to “How to re-arrange voucher, invoice numbers in tally”

  1. MUTHUSUNDAR says:

    THANK YOU, AND SEND SOME OTHER DETAIL IN TALLY FUTURE

  2. Niroj says:

    I want to alter the voucher no. 1 to voucher no. 3 and voucher no. 3 to voucher no. 1 , How could I do it??

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