Auto move, copy, and forward a mail to another email id or folder using outlook

Microsoft outlook is one of the best mail client available. outlook provides a plenty of options for customization, We can categorize email by creating a separate folder according to the nature of mails. Instead copying or moving each mail from inbox manually ,out look allow you to move automatically by setting rules. Even you can forward a mail  received from a particular sender  to another mail id. You can also specify so many conditions to the incoming mails  that is to be forwarded like, mail from a particular email id, or mail with a particular word in title etc. Outlook automatically identified the mails of specific conditions and the identified mail should be automatically forward to the mail id specified, or move or copy to a specified folder.

Auto forward a mail to another mail id

Let us discuss this topic with an example; your account daily bank statement is coming to your boss mail id. Each day, instead asking your boss to forward, you can set a rule to outlook to auto forward mail received from bank.

Assume that mail is from axis bank with a subject Account statement from a mail id statmnt@axis.com so create rule defining mail with a subject account statement from mail id statmnt@axis.com should be auto forwarded to acc@abc.com lets do this

Open Microsoft outlook and go to menu

Click on New rules, a rules wizard opens

Select Check messages when they arrive under section start from a blank rule, now click next; you will lead to next step of select condition where you can define our first two conditions in the above case.

Check the first two conditions ‘from people or distribution list’ then with ‘specific word in the subject’

At the end of the wizard you can see step2 where you can set the value for conditions.

Click on the link from people or distribution list, you will have a new window called rule address, where you can search your address book.

If the mail id statmnt@axis.com already exists in your contacts you can search it at top or otherwise just type it in the form just after the inactive from button

Click ok. In the same way click specific words and type word account statement

Now click Add, Word account statement will added to columns search list then click OK

We have defined the identity of statement coming from axis bank; outlook can easily identify the statement from axis bank. This way you can define a mails identity using various conditions mentioned. Click next

Next step is what to do this identified mail. You can copy or move it to a specific folder in outlook, delete the mail; forward t to someone even can print it. Here we want the mail forward to a specified mail id Check forward it people or distribution list.

At the bottom, in step2 define the mail id in which the mail is to be forwarded by clicking on people or distribution list

Click ok .You have success fully added the rules for auto forwarding click next, here you can add exceptions if necessary. Click next

In this window you can name the rule, make sure that Turn on this rule check box is selected

Now click Finish, We are finished now all l the mail from id statmnt@axis.com with a subject ‘Account statement ‘will be automatically forwarded to mail id acc@abc.com .

No related posts.

Delivered by FeedBurner

Please Check your mail box and click on verification link.