Creating Payable ledger and attendance voucher in tally for payroll- Lesson7

In our last lesson (Lesson -6) we discussed about defining salary structure. In this lesson you can learn about payable ledger and attendance voucher creation. Payable ledger is nothing more than a normal ledger but this should be created from the following menu.

Gateway of tally »Payrolinfo»Pay heads»Create

We will create salary payable ledger first, Main part of the salary payable creation screen is displayed below. Under pay head info select Not Applicable for Pay Head Type and comes under Current liabilities as it is payable to employee

Create PF Payable, ESI Payable ledger in the same way.

Now go to

Gateway of tally » Accounts info» Ledgers »Create

Now Create a PF Admin charges Ledger under indirect expensesas usual. To book admin expenses. A single account for all Admin expenses is enough.

Attendance voucher Entry

There are two options for entering attendance

1. Attendance voucher by manual entry: select each employee from list and enter the attendancedetails.

Gateway of tally » Payroll vouchers

Press Ctrl+F5 or click on the Attendance button on the right button panel to have attendance voucher entry screen. Enter the leave details of Mr. Anand and Mr. Krishna as given in the example of Lesson1, enter the narration if any.

2. Attendance voucher using auto fill: If you have large number of employees you can automate the process by using auto fill.

Gateway of tally » Payroll vouchers

Press Ctrl+F5 or click on the Attendance button on the right button panel to have attendance voucher entry screen.  Now press Fill in the details as requested

Press enter, you will get a screen filled with full employees name enter the value against each employee as given in the example

In auto fill option you will have to enter separate voucher of each attendance type. Here we are entering Anand’s leave withoutpay hence enters another attendance voucher by using auto fill option to enter Attendance with pay.

In the next lesson we look in to salary, EPF, ESI, Admin charges voucher entry.

Read complete Lesson in our Tally payroll tutorial

Lesson-1 How to process payroll in tally

Lesson-2 Payroll master creation

Lesson-3 Pay head creation

Lesson-4 Employees salary deduction pay head creation

Lesson-5 Employer statutory contributions and other charges pay headcreation

Lesson-6  Defining Salary structurein tally for faster data entry

Lesson-7  creating payable ledger and attendance voucher entry

Lesson-8  Processing of Salary PF, ESI